AI for Business Coaches
Stop Tracking Spreadsheets. Start Scaling Impact.
Sentia+ is the AI-powered personal operator built specifically for business coaches. Sentia+ replaces the CRM, the accountability spreadsheets, the session notes, and the manual follow-ups. It knows every client's business, tracks every commitment, and handles the operational side of coaching so you can focus on driving transformational results. At $75 per month, Sentia+ replaces crm, accountability tools, scheduling tools, and more — giving business coaches a single workspace for client management, pipeline tracking, AI briefings, automated follow-ups, meeting recording with transcription, lead generation, and daily pulse summaries. It replaces CRM (HubSpot, Dubsado, Keap). It replaces Accountability Tools (Excel trackers, Google Sheets, Notion). It replaces Scheduling Tools (Calendly, Acuity, Cal.com). It replaces Meeting Notes (Otter, Fireflies, Fathom). It replaces Task Managers (Asana, Trello, ClickUp). It replaces Email Marketing (Mailchimp, ActiveCampaign, ConvertKit).
Business coaches are drowning in client management overhead.
You help business owners scale their companies, but who's helping you scale yours? Between tracking client KPIs, prepping for accountability sessions, managing group programs, following up with prospects, and keeping your own business development moving — the admin burden of coaching is overwhelming.
Key Challenges for Business Coaches
- Accountability Tracking is Manual: Every client has quarterly goals, weekly commitments, and KPIs to hit. Tracking who's on track, who's behind, and who needs extra support across 20+ clients means spreadsheets and memory.
- Session Prep Takes Too Long: Before each coaching session, you're reviewing their business metrics, checking last session's action items, and recalling what strategic initiatives they're working on. Context is scattered everywhere.
- Group Programs are Hard to Manage: Running a mastermind or group coaching program means tracking multiple participants, their progress, their hot seats, and their peer accountability pairs — all manually.
- Prospect Pipeline Goes Cold: A business owner expressed interest in coaching three weeks ago. You meant to send a case study and schedule a strategy session. But you were busy delivering for existing clients.
- No Practice-Level Dashboard: Monthly recurring revenue, client retention rate, session completion rates, referral sources — you know these metrics matter but building the dashboard takes time you don't have.
- Scaling Beyond 1:1 Feels Impossible: You want to launch a group program, create a course, or build a leveraged model. But the admin overhead of your current 1:1 practice leaves no bandwidth for growth initiatives.
One AI. Every client. Every KPI. Handled.
Sentia+ replaces the CRM, the accountability spreadsheets, the session notes, and the manual follow-ups. It knows every client's business, tracks every commitment, and handles the operational side of coaching so you can focus on driving transformational results.
Sentia+ is the AI-powered personal operator built for business coaches and executive coaches. Manage client engagements, track accountability and KPIs, prep for sessions with full context, and scale your coaching practice — all in one workspace. No CRM. No scattered tools.
Sentia+ Features for Business Coaches
- AI Session Prep & Client Briefings: Before any session, ask Sentia to brief you. Get the client's business context — revenue targets, last session actions, KPI progress, strategic initiatives, and suggested coaching focus — in seconds.
- Client Engagement Pipeline: Kanban board tracks every client and prospect: Strategy Call, Proposal, Onboarding, Active (Quarter 1), Active (Renewal), Completed, Alumni. See your entire 1:1 and group practice at a glance.
- Automated Accountability Cadences: Set session intervals — weekly, biweekly, monthly — plus mid-week check-ins and KPI review reminders. Sentia auto-creates the next cycle. No client's commitments go untracked.
- Session Recording & AI Notes: Record coaching sessions and strategy calls. AI transcribes, summarises key decisions, extracts commitments and deadlines, and updates the client's accountability tracker. Zero post-session admin.
- Unified Inbox — Every Channel: Email, LinkedIn, WhatsApp, Voxer, text messages — every client conversation in one view. Auto-linked to their record so you always have the full context when they reach out between sessions.
- AI-Powered Prospect Research: Define your ideal coaching client — business owners doing $1-5M in revenue, founders seeking scale, executives in transition — and let Sentia surface qualified prospects with company details and contact info.
- AI Strategy Documents & Frameworks: Generate tailored business assessments, strategic plans, and coaching frameworks with one click. AI uses client context to produce professional, session-ready deliverables.
- Industry & Company Research: Research any company, market trend, or competitive landscape for your clients. Get cited, real-time data to inform coaching conversations and help clients make better strategic decisions.
- Practice Revenue & Impact Analytics: Track monthly revenue, client retention, session completion rates, referral conversion, and client outcome metrics. Visual dashboards that show both business health and coaching impact.
How Business Coaches Use Sentia+
- Morning: Your Daily Pulse: Open Sentia+ and see today's coaching sessions, accountability check-ins due, prospect follow-ups, and clients with KPIs at risk. Your entire practice, prioritised.
- Before a coaching session: AI briefing: Ask Sentia to brief you on the client. Get their business metrics, last session commitments, what they've completed, what's overdue, and suggested coaching angles — in 10 seconds.
- During the session: Full presence: Record the session. AI captures everything — decisions, commitments, deadlines, breakthroughs. You stay fully present in the coaching conversation instead of taking notes.
- Mid-week: Accountability check-ins: Sentia flags clients who haven't reported on their weekly commitments. Send a quick check-in message with context-aware prompts. Keep the accountability loop tight between sessions.
- Growing your practice: Automated outreach: Sentia reminds you to follow up with strategy call leads, request testimonials from successful clients, and nurture your referral network. Your pipeline stays warm year-round.
Software Sentia+ Replaces for Business Coaches
- CRM (HubSpot, Dubsado, Keap)
- Accountability Tools (Excel trackers, Google Sheets, Notion)
- Scheduling Tools (Calendly, Acuity, Cal.com)
- Meeting Notes (Otter, Fireflies, Fathom)
- Task Managers (Asana, Trello, ClickUp)
- Email Marketing (Mailchimp, ActiveCampaign, ConvertKit)
One workspace. One subscription. Everything handled for $75/month.
Frequently Asked Questions about Sentia+ for Business Coaches
Is Sentia+ built for business coaches specifically?
Sentia+ is a Personal Operator that adapts to how you work. For business coaches, its accountability tracking, session recording, client briefings, and pipeline management features are particularly powerful. Whether you do 1:1 coaching or run group programs, it scales with you.
Can I track client KPIs and accountability?
Yes. Log goals, commitments, and KPIs for each client. Sentia tracks progress session over session and flags when clients are behind. Ask for an accountability summary before any session and get a complete picture.
Does it work for group coaching and masterminds?
Absolutely. Track multiple participants in a group program, manage hot seat rotations, monitor individual progress, and keep session records for the entire group. Each participant has their own record within the group engagement.
How does the session recording work?
With one click, Sentia records your coaching session, transcribes it, extracts commitments and action items, and updates the client's record. You can share a session summary with the client or keep it as your private notes.
Can I import my existing client list?
Yes. CSV import with smart field mapping handles contacts, companies, and engagement records. Migrate from HubSpot, Keap, or your current spreadsheets with duplicate checking.
How much does it cost?
$75/month for Sentia+ Individual — introductory price, will increase. Includes everything: unlimited clients, AI assistant, email sync, calendar, session recording and transcription, pipeline, lead gen, analytics, and follow-up automation. Teams at $100/user/month with shared pipeline and team analytics. Enterprise at $200/user/month for coaching organisations.
Sentia+ Pricing for Business Coaches
Sentia+ Individual costs $75 per user per month — an introductory price that will increase. Teams plans start at $100/user/month, and Enterprise at $200/user/month. This includes unlimited contacts, AI assistant, email sync, calendar, meeting recording and transcription, pipeline management, lead generation, analytics, and follow-up automation. Integration add-ons (WhatsApp, Telegram, Instagram, Messenger) are $10 per month each.
What Business Coaches Say About Sentia+
I coach 18 business owners. Before Sentia, I spent Sunday afternoons prepping for the week's sessions. Now I get a briefing before each call with full context — KPIs, commitments, progress. My clients get better coaching because I'm more prepared.
— Business Coach, 7-Figure Practice
The accountability tracking changed everything. I can see at a glance which clients are hitting their numbers and who needs extra support. No more spreadsheets. No more guessing.
— Executive Business Coach
I went from 12 to 22 clients without hiring an assistant. Sentia handles the session notes, follow-ups, and prospect pipeline. I just coach.
— Business Growth Coach, Solo Practice